Save Email Templates to Use as Canned Messages in Outlook

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Most email users have a handful of messages they find themselves constantly sending. Outlook makes it easy to save these messages for later and use them when the time is right. This feature -- called Outlook Templates -- lets you store the text of any email so next time you can just select it as a canned response.


1. Open Outlook and create a new email message.

create new mail message2. Click the File tab.

file3. Choose Save as.

save as

4. Choose Outlook Template from the dropdown and name the file.

outlook template

5. Click Save.

click Save

Now you’ll have the message saved for future use. To learn how to use your canned responses, read on.

6. Click New Items > More Items > Choose Form.

select more items

7. Select "User Templates in File System" from the the dropdown.

select templates

8. Find your file and click Open.

click Open

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1 comment
  • Kenneth H AK Says:

    Do you know of a way to have the saved template retain the following information: From and High Importance (flagged)?

    I think this is a shortcoming from recent and early versions of Outlook.

    Any help you have to offer is appreciated.

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