Desktop notifications are simultaneously useful and a giant pain. Without them, you’re left to your own devices to check email, and thus may miss a timely one on occasion. When enabled, however, they can be as distracting as trying to work while someone constantly shouts at you.
Luckily, you can have the best of both worlds with one quick tweak to the way notifications are handled. So you can get alerts when the boss mails you, but not when you get a company newsletter. First, we’re going to turn off all notifications.
1. Click the File tab.
2. Click Options.
3. Select Mail and then uncheck all three boxes under Message arrival.
4. Click OK.
Now, we need to create rules to display notifications only from certain users.
5. Under the Home tab, click Rules and select "Manage rules and alerts."
6. Click New Rule.
7. In the Rules Wizard, click "Play a sound when I get messages from someone." If you don't like aound alerts, just click "Display mail from someone in the New Item Alert Window."
8. Click "people or public group."
9. Select a name from your address book, or create a new one and then click From and OK.
Now, when this person emails you, you’ll get a notification. Others will remain silent. You’ll have to repeat the steps fro anyone else you want to get notifications from, but your spouse, boss, and someone that typically demands a quick response are generally good starts.
Microsoft Outlook Tips
- Block a Sender in Outlook 2016
- How to Instantly Mark Messages as Read in Outlook 2016 and Prior
- Edit New Message Alerts in Outlook
- How to Mail Merge in Office 2016
- Set an Out of Office Reply in Outlook
- How to Create Custom Groups in Outlook 2016
- Download Your Address Book in Outlook 2016 and Prior
- How to Archive Mail in Outlook 2016
- Create an Email Signature in Outlook 2016 and Prior
- Attach a Calendar Event to an Email
- Set Up a Universal Inbox
- Import Contacts to macOS Address Book
- Purge Deleted Messages
- Delete Addresses in Outlook Autocomplete
- Change the Attachment Size Limit in Outlook
- Import Contacts via CSV
- Back Up Outlook Data
- Change Fonts in Outlook
- Export Contacts to CSV
- Add an Image to Your Signature
- Set Up Out-of-Office Messages
- Create Email Templates
- Get Read Receipts
- Use Two Time Zones for Meetings
- Recall an Email
- Save Common Searches
- Filter Email
- Block Unwanted Mail
- Stop Sending Winmail.dat
- Automate Repetitive Actions
- Schedule Outgoing Mail
- Create Canned Replies
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