An out of office message is an automated reply to email that lets people who try to reach you know that you’ll be away. While the message itself can contain anything -- who to contact in your absence, emergency contact information, or even your return date -- it’s an important tool in the business world as it lets people know they shouldn’t expect an immediate response from you.
In newer versions of Outlook, these are called Automatic replies, but you probably know them as an out of office (or OoO) response. Here’s how to set one up.
1. Go to Outlook’s web client and click Sign In.
2. Enter your email address (if prompted) and password before clicking Sign In.
3. Click the gear icon to open the settings menu.
4. Select Automatic replies from the drop down.
5. Check the Send automatic replies circle and select a start and end time.
The message will automatically stop sending after the end time if you select the box that says Send replies only during this time period (optional).
6. Enter a message in the message field to display to anyone that emails you.
7. Click the checkmark or OK button at the top to finish the setup.
Microsoft Outlook Tips
- Block a Sender in Outlook 2016
- How to Instantly Mark Messages as Read in Outlook 2016 and Prior
- Edit New Message Alerts in Outlook
- How to Mail Merge in Office 2016
- Set an Out of Office Reply in Outlook
- How to Create Custom Groups in Outlook 2016
- Download Your Address Book in Outlook 2016 and Prior
- How to Archive Mail in Outlook 2016
- Create an Email Signature in Outlook 2016 and Prior
- Attach a Calendar Event to an Email
- Set Up a Universal Inbox
- Import Contacts to macOS Address Book
- Purge Deleted Messages
- Delete Addresses in Outlook Autocomplete
- Change the Attachment Size Limit in Outlook
- Import Contacts via CSV
- Back Up Outlook Data
- Change Fonts in Outlook
- Export Contacts to CSV
- Add an Image to Your Signature
- Create Email Templates
- Restrict Notifications to Important Emails Only
- Get Read Receipts
- Use Two Time Zones for Meetings
- Recall an Email
- Save Common Searches
- Filter Email
- Block Unwanted Mail
- Stop Sending Winmail.dat
- Automate Repetitive Actions
- Schedule Outgoing Mail
- Create Canned Replies