Copy and paste is the obvious fix for most situations in Excel, but it’s rarely the right choice. Take this example: adding a new row of data above or below existing cells. Instead of selecting, copying, and pasting, there’s a much easier way that doesn’t involve the added steps, and it’s hiding in your right-click menu.
Editor's Note: This tutorial was written for Excel 2016, but a similar method still applies to modern versions of Excel.
How to insert rows and columns in Excel
1. Open a blank Excel workbook.
2. Enter data, or choose an existing workbook with data already pre-filled. Here we’re going to use a listed of alphabetized names. If we forget one, we can quickly add the space we need to add the name without moving anything else around.
3. Right-click the cell you’d like to add blank space above or below and select Insert 1 row above.
In the previous version, just select Insert.
4. Choose Entire row.
5. Click OK.
Microsoft Excel Tips
- Use VLOOKUP in Excel
- Back Up Files Automatically in Excel
- Remove Duplicate Data in Excel
- Create a Waterfall Chart in Excel
- Lock Cells in Excel
- Freeze Rows and Columns in Excel
- Build a Forecast Chart in Excel
- Create a Funnel Chart in Excel
- Make a Treemap in Excel
- Convert Excel Sheets to Google Sheets
- Open Google Sheets in Excel
- Combine Data from Different Cells
- Merge Cells to Span Multiple Columns
- Use AutoFill for Repetitive Data
- Copy and Paste Repetitive Data the Easy Way
- Use Text to Columns
- Draw Diagonal Line in a Cell
- Create a New Shortcut Menu
- Transpose Columns Using Paste Special
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