How to Set Up Mail and Calendar Accounts in OS X

  • MORE

If you're switching from a PC to a Mac, you may want your new MacBook to have the same integration with your email and calendars that Windows 10 offers. Fortunately, OS X allows you to sign in with accounts from services including Google, Yahoo, AOL and Microsoft Exchange.

1screen shot 2016 03 07 at 3.56.11 pm

Not only will this bring your inboxes and schedule onto your Mac, but you'll now be able to share websites, notes and other files via email using the Share button in an App's toolbar.  Another perk of signing your accounts into OS X is that you can also receive notifications for new messages and upcoming appointments. 

MORE: Best Apple Laptops

If you get your email and calendar from other companies, you can add those accounts by using the Add Other Account option. There you'll have to enter your email address and password for each kind of service you want to add, and OS X will do the rest of the work. OS X also supports accounts that use the POP and IMAP email standards, as well as the CalDAV calendar standard.

Many of the changes from Windows 10 and OS X are confusing, but since both operating systems have apps named Mail and Calendar, there are at least two fewer things to get used to. Here are our step-by-step instructions for setting up these iCloud services in Windows 10.

How to Set Up Mail and Calendar accounts on OS X

1. Click the Apple logo.
screen shot 2016 03 07 at 2.49.28 pm

2. Select System Preferences.
screen shot 2016 03 07 at 2.49.36 pm

3. Click Internet Accounts.
screen shot 2016 03 07 at 2.49.44 pm

4. Select the service of your choice. If your service is not listed, scroll down and click Add Other Account. There you can add email accounts and calendar accounts one at a time.
screen shot 2016 03 07 at 2.50.18 pm5. 
Enter your email address and click Next. The following instructions are for Gmail, but since each service is slightly different, simply follow the instructions until your account is added.
screen shot 2016 03 07 at 2.52.32 pm6. Enter your password and click Next.
screen shot 2016 03 07 at 2.53.15 pm

7. Select Done. If there are any parts of this account you don't want on this Mac, uncheck those boxes.

screen shot 2016 03 07 at 2.58.35 pm

When you open Mail and Calendars, your accounts will now appear.

screen shot 2016 03 07 at 2.57.18 pm


Author Bio
Henry T. Casey
Henry T. Casey,
After graduating from Bard College a B.A. in Literature, Henry T. Casey worked in publishing and product development at Rizzoli and The Metropolitan Museum of Art, respectively. Henry joined Tom's Guide and LAPTOP having written for The Content Strategist, Tech Radar and Patek Philippe International Magazine. He divides his free time between going to live concerts, listening to too many podcasts, and mastering his cold brew coffee process. Content rules everything around him.
Henry T. Casey, on