How to Tame Your Inbox with Apple Mail Rules

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A high volume of email puts recipients at the wrong end of chore-level work. Fortunately, Apple's desktop Mail app allows you to create Rules that perform actions automatically when terms and conditions are met.

All you need to do to make Mail's Rules work for you is understand the options available and how you can better filter and sort the messages you receive. Here's how to set up filtering in Apple Mail:

1. Click Mail.rules01

2. Click Preferences.rules02

3. Click Rules.rules03

4. Click Add Rule.rules04

5. Click Any recipient to see filtering options.rules05

Rules can activate based on sender, subject, recipient and other aspects.rules06

6. Click Move Message to see action options.screenshot 2016 06 29 18.28.03

When a rule is met, Mail can do a number of things such as file messages, highlight messages in the list view, bounce the Mail icon, forward messages, delete them, send notification and mark them as flagged.rules07

You can make a rule to delete messages.rules08

Rules can make sure your computer alerts you about important messages.rules09

Rules can assist your spam filters. rules11

You can make a rule to make it easier to see which messages were sent from people you know. rules12As you can see, Rules add order to Mail, and make it easier to navigate through the morass.rules13

Author Bio
Henry T. Casey
Henry T. Casey,
After graduating from Bard College a B.A. in Literature, Henry T. Casey worked in publishing and product development at Rizzoli and The Metropolitan Museum of Art, respectively. Henry joined Tom's Guide and LAPTOP having written for The Content Strategist, Tech Radar and Patek Philippe International Magazine. He divides his free time between going to live concerts, listening to too many podcasts, and mastering his cold brew coffee process. Content rules everything around him.
Henry T. Casey, on