How to Show a Second Time Zone in Microsoft Outlook's Calendar

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When you work with people in another time zone, setting up meetings and scheduling work can be tricky. It's all too easy to get the time wrong, but thankfully Outlook 2016 (and prior) lets you view two time zones at once in your calendar.

1. Click the File tab in Outlook then click Options.

outlook options2. Select Calendar in the left menu.

outlook options calendar

3. Scroll down to the Time zones section and label your current time zone if it doesn't currently have a name.

outlook options label4. Check the "Show a second time zone" box.

5. Select the second time zone and give it a label.

outlook options second time zone6. Click OK.

When you're done, you'll see both time zones side by side in your calendar when you're in either day, week, workweek, or schedule view.

outlook second time zone calendar

If you'd prefer to see the second time zone listed before your current one in the calendar, head back to the calendar settings and click the "Swap Time Zones" button. However, note that this will change the time shown in Windows system tray to your other time zone!

Add a comment
  • Colin Says:

    There's a bug in this code. If you select, for example, -5 Eastern as primary and -7 Arizona as secondary, they appear as 3 hours apart year round in the hour columns on the left. They should appear as 3 hours apart during Daylight Savings Time and only 2 for the rest of the year. Not sure how long this bug has been a problem, but renders this whole feature useless to me.

    Of course, the whole reason I wanted to do this was precisely because AZ doesn't do DST, the number of hours difference varies and I can never remember if it's 3 hours in the summer and 2 in the winter or the other way around.

  • Harry Says:

    Yes - but how do I show two time zones on the calendar when viewing the calendar via O365 web app

  • Richard Lasser Says:

    Hi Melanie
    I used to be able to display two time zones in the appointment section of Outlook. Now that I have Outlook 2016 (in Office 365) I can only show one time zone. So my take off and landing times are all forced into one time zone, even if I take off in LA and land in NYC. Help

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