How to Show Formatting Marks in Microsoft Word 2016 and Prior

  • MORE

When you need to make sure your document is formatted and laid out perfectly--no extra blank pages or stray spaces, for example--look to Word's formatting marks feature. Toggle the marks on and you can see every non-printing character in your Word doc.

word formatting marks

When shown, the formatting marks reveal spaces, tabs, and paragraph breaks in your document. Spaces are shown as a dot between words and punctuation, tabs are shown as arrows, and paragraphs are shown with the paragraph symbol. These tips work in Word 2016 and prior versions.

Show or Hide the Formatting Marks

  • To show the formatting marks: Press Control+Shift+*. Press those three keys again to hide the formatting marks.
  • Alternatively, click the paragraph symbol in the Paragraphs section of the Home tab:

word formatting marks menuRevealing the formatting marks can help you find blank paragraphs that are causing your document to add an extra blank page, places where spaces were used instead of tabs, and other formatting issues.

Always Show Formatting Marks

If you always want to see the formatting marks in your Word documents, there's a setting for that.

1. Click File.
2. Click Options.

word options3. Click Display.

word options display

4. Check the formatting marks you want always shown.

word options display formatting5. Click OK.

Add a comment
  • Molly Moloney Says:

    I'm in Windows 365, Word 2016 and on a Mac. None of these worked. However in Word chose preferences. Go to view and enable or disable as you prefer under "Show Non-printing Characters"


    I did not know that was going on I do understand what you're saying but actually don't understand how your explaining how to fix this but thank you now. I'll be able to figure out the window of opportunity in learning more about informational tools and there navigational terms in helping me to learn a bit of few New purposes in guidance. Thanks again. Laptop... DAVID HOLDER

Back to top