How to Create an Email Signature in Outlook 2016 and Prior

  • MORE

Set up your email signature once, and every time you send  a message, people will know the best way to contact you. You can also add other critical information in your email signature, such as your website address and disclaimers you're required to send. Here's how to create your email signature in Outlook so you don't have to keep typing the same information over and over again.

outlook insert signatures

Create a New Email Signature

You can create multiple email signatures in Outlook -- one for each email account or a different signature for different canned replies.

1. Click New Email from the Home tab.

outlook new email2. Click Signature > Signatures… on the Message tab.

outlook signatures3. Click the New button in the Signatures and Stationery window.

outlook signatures new4. Type in a name for the signature and click OK. For example, "Work Signature."

outlook signatures name5. Enter your signature in the Edit signature box. You can type in your name, job title, contact information, website address, and any other information you want to quickly insert into new email messages.

outlook signatures edit6. Click OK.

This will be the default signature for new emails sent from your email account.

Insert a Different Email Signature

Repeat the steps above to create additional email signatures, which you can choose to insert on an email-by-email basis by going to the Insert > Signatures menu.

outlook insert signatures

Add a comment
2 comments
Back to top